Duties and Responsibilities:
A. THE AY LEADER should
1. Thoroughly acquainted with the local Conference AY plans.
2. Keep in touch with the Conference AY Director informing him of plans and achievements, and see his counsel.
3. Feel the pulse of world Adventist Youth through bulletins and news stories, and share this inspiration with the AY Society. Be informed at all times on A.Y source materials.
4. Plan for regular meetings of the AY executive committee, and in counsel with the assistant leader prepares an agenda or worksheet to be used by the committee. Always seek the advice of the AY Sponsor in the information of programs.
5. Have specific plans to present to the executive committee, and present the plans recommended by the committee of the AY society membership for discussion and action.
6. Assign necessary leadership functions to others as may be necessary for implanting the plans and completing the projects
7. Have a general knowledge of the duties of every officer in the society, know that each officer understands what is expected of him and tactfully aid him in his responsibilities.
8. Preside at A.Y meetings, expect when definite – and as far as possible – regular arrangements have been made for the assistance leader to take charge.
9. Lead the officers’ Prayer Band or work in close cooperation with the appointed leader.
10. Consider himself a member ex-officio off all MAGS (groups, cell), and as such, visit them and participate in their activities as much as his other official duties will permit.
11. Visit personally those who attend the society meeting only intermittently or arrange for other officer to attend to this work. 12. Develop a special Youth Counseling clinic that will involve the Pastor, A.Y Sponsor, and a counseling professional.
13. Serve as a member of the church on which he represents the Adventist Youth Society, and attend the church board meetings regularly. Maintain a cooperative and friendly contact between the church pastor and elder and the elder Adventist Youth Society.
14. Cooperate in every way possible to assist the incoming AY Leader to maintain continuity in the activities of the society.
B. THE ASSOCIATE LEADER (In reach) should
1. Serve as a regular member of the AY executive committee.
2. Carry leadership responsibilities assigned by the leader and the AY executive committee.
3. Become informed in Adventist Youth work, grow in skill, and share in the goals and privileges as listed under “Leader.”
4. Assist the Devotional Secretary in the development of strategies that will accelerate the implementation of the spiritual objectives of the AY Society.
5. Cooperate with the District Inreach Leader and encourage youth to support Conference programmes, for example, ROOTS.
C. THE ASSOCIATE LEADER (Outreach): Personal Ministries Coordinator should
1. Serve as a regular member of the AY Committee.
2. Coordinate the activities of the MAGs so that they function as effective support groups which will implement the Heart to Heart and Friends Forever
programs.
3. Develop two major public evangelistic programs, for example, Voice of Youth Crusade, Open-air Meetings, using the Constant Flow Approach.
4. Help member identify their spiritual gift and use these gift as the primemotivating Factor in involve each person in a regular witnessing ministry. D THE TEENE FREENE COORDINATOR (replaced by Ambassador Programme, see manual)
D. THE SECRETARY/TREASURER should
1. Serve as a regular member of the AY executive committee as serve as its secretary, keeping a record of the minutes of the committee in a note book
devoted to that purpose.
2. Procedure from the Conference Adventist Youth Director and Adventist Youth Record Book for senior and junior societies and study the instructions for its use.
3. Keep in the Adventist Youth Record Book a list of the names and addresses of all members of the society. The names for this list are obtained on enrollment day. At the time hall all young people eligible for membership, repeat the senior A.Y Pledge and fill out the Application for Membership card or sign the record book. Prior to enrollment day, the application for membership cards should be secured form the Conference Adventist Youth Director. If the application for membership cared is used, the names of the young people signing the card should be entered in the secretary’s Adventist Youth record book and the card on sent on to the Conference Adventist Youth Director, who in return will issue a Certificate of Membership. This Certificate of Membership will be sent to the society’s secretary, who will sign it and give it to the society’s leader, who will in an appropriate ceremony, present it tot the one who applied for it.
4. Keep an AY Service Record for each member on the form provided.
5. Record any actions of the AY Society as a whole, and keep these minutes in permanent form.
6. Record at intervals in the AY meeting, progress made in various projects, in counsel with the AY Leader.
7. Educate the young people to report their missionary work at the regular A.Y meeting. Gather weekly reports of missionary work. Prepare monthly reports of the missionary work of the society for the Conference Adventist Youth Secretary.
8. Keep a list of the name and addresses of the Adventist Youth Society officers in the Adventist Youth Record Book.
9. Keep a record of those who are enrolled in the Master Guide Club, those who have completed the AY Book club, a Bible Reading plan, or any year of the Character classics. The names of those completing these features should be sent to the Conference Adventist Youth Department so that they may receive a certificate or other recognition.
10. Ascertain form the class instructor the number of persons pursuing Master Guide class work who plan to take the examination in Bible doctrines or denominational history, and notify the Conference Adventist Youth Director, who will arrange for the examination to be given. All examination papers, used and unused, should be returned immediately to the Conference Director (Adventist Youth Director), who will return the grades to the society secretary to be permanently recorded in the secretary’s Adventist Youth Record Book.
11. Keep an up-t-date list of the names and addressed of all young people of the church, whether of no they are members of the society that the AY executive committee may work intelligently for all the youth connected with the families of the church.
12. Make a report to the society at least once each quarter summarizing the missionary work done during the quarter.
13. Receive and deposit with the church treasurer all funds of the Adventist Youth Society “Bank.”
14. Keep an accurate record of all cash received and the expenditure of funds. Retain all receipts for church treasurer as par of permanent records.
15. Make disbursements for the Society’s funds only as authorized by the Society’s executive committee.
16. Request a receipt from the church treasurer for all money deposited with him/her to the account of the Adventist Youth Society and also for all money the executive committee voted to be sent on the Conference Office to apply for special projects. Count money with the church treasurer and receive receipt at that time.
17. Submit a financial statement at the close of each month to the executive committee.
18. Bring all record up-to-date at close of the year. Request that your financial books be audited by the Society executives committee, and then turn them over to the incoming society’s secretary/treasurer.
19. Be alert to see the things a secretary can do to assist the A.Y Leader.
20. Order all Society’s supplies. Ask for the official supply list that shows all A.Y items. Since the Conference has varying plans of distribution, secure directions from your Conference A.Y executive committee.
21. See that supplies of Adventist Youth Reporting Blanks, record cards, leaflets, charts and pledges are on hand.
E. THE ASSISTANT SECRETARY/TREASURER should
1. Serve as regular members of the AY executive committee.
2. Carry responsibilities assigned by the secretary/treasurer and the AY executive committee.
1. Thoroughly acquainted with the local Conference AY plans.
2. Keep in touch with the Conference AY Director informing him of plans and achievements, and see his counsel.
3. Feel the pulse of world Adventist Youth through bulletins and news stories, and share this inspiration with the AY Society. Be informed at all times on A.Y source materials.
4. Plan for regular meetings of the AY executive committee, and in counsel with the assistant leader prepares an agenda or worksheet to be used by the committee. Always seek the advice of the AY Sponsor in the information of programs.
5. Have specific plans to present to the executive committee, and present the plans recommended by the committee of the AY society membership for discussion and action.
6. Assign necessary leadership functions to others as may be necessary for implanting the plans and completing the projects
7. Have a general knowledge of the duties of every officer in the society, know that each officer understands what is expected of him and tactfully aid him in his responsibilities.
8. Preside at A.Y meetings, expect when definite – and as far as possible – regular arrangements have been made for the assistance leader to take charge.
9. Lead the officers’ Prayer Band or work in close cooperation with the appointed leader.
10. Consider himself a member ex-officio off all MAGS (groups, cell), and as such, visit them and participate in their activities as much as his other official duties will permit.
11. Visit personally those who attend the society meeting only intermittently or arrange for other officer to attend to this work. 12. Develop a special Youth Counseling clinic that will involve the Pastor, A.Y Sponsor, and a counseling professional.
13. Serve as a member of the church on which he represents the Adventist Youth Society, and attend the church board meetings regularly. Maintain a cooperative and friendly contact between the church pastor and elder and the elder Adventist Youth Society.
14. Cooperate in every way possible to assist the incoming AY Leader to maintain continuity in the activities of the society.
B. THE ASSOCIATE LEADER (In reach) should
1. Serve as a regular member of the AY executive committee.
2. Carry leadership responsibilities assigned by the leader and the AY executive committee.
3. Become informed in Adventist Youth work, grow in skill, and share in the goals and privileges as listed under “Leader.”
4. Assist the Devotional Secretary in the development of strategies that will accelerate the implementation of the spiritual objectives of the AY Society.
5. Cooperate with the District Inreach Leader and encourage youth to support Conference programmes, for example, ROOTS.
C. THE ASSOCIATE LEADER (Outreach): Personal Ministries Coordinator should
1. Serve as a regular member of the AY Committee.
2. Coordinate the activities of the MAGs so that they function as effective support groups which will implement the Heart to Heart and Friends Forever
programs.
3. Develop two major public evangelistic programs, for example, Voice of Youth Crusade, Open-air Meetings, using the Constant Flow Approach.
4. Help member identify their spiritual gift and use these gift as the primemotivating Factor in involve each person in a regular witnessing ministry. D THE TEENE FREENE COORDINATOR (replaced by Ambassador Programme, see manual)
D. THE SECRETARY/TREASURER should
1. Serve as a regular member of the AY executive committee as serve as its secretary, keeping a record of the minutes of the committee in a note book
devoted to that purpose.
2. Procedure from the Conference Adventist Youth Director and Adventist Youth Record Book for senior and junior societies and study the instructions for its use.
3. Keep in the Adventist Youth Record Book a list of the names and addresses of all members of the society. The names for this list are obtained on enrollment day. At the time hall all young people eligible for membership, repeat the senior A.Y Pledge and fill out the Application for Membership card or sign the record book. Prior to enrollment day, the application for membership cards should be secured form the Conference Adventist Youth Director. If the application for membership cared is used, the names of the young people signing the card should be entered in the secretary’s Adventist Youth record book and the card on sent on to the Conference Adventist Youth Director, who in return will issue a Certificate of Membership. This Certificate of Membership will be sent to the society’s secretary, who will sign it and give it to the society’s leader, who will in an appropriate ceremony, present it tot the one who applied for it.
4. Keep an AY Service Record for each member on the form provided.
5. Record any actions of the AY Society as a whole, and keep these minutes in permanent form.
6. Record at intervals in the AY meeting, progress made in various projects, in counsel with the AY Leader.
7. Educate the young people to report their missionary work at the regular A.Y meeting. Gather weekly reports of missionary work. Prepare monthly reports of the missionary work of the society for the Conference Adventist Youth Secretary.
8. Keep a list of the name and addresses of the Adventist Youth Society officers in the Adventist Youth Record Book.
9. Keep a record of those who are enrolled in the Master Guide Club, those who have completed the AY Book club, a Bible Reading plan, or any year of the Character classics. The names of those completing these features should be sent to the Conference Adventist Youth Department so that they may receive a certificate or other recognition.
10. Ascertain form the class instructor the number of persons pursuing Master Guide class work who plan to take the examination in Bible doctrines or denominational history, and notify the Conference Adventist Youth Director, who will arrange for the examination to be given. All examination papers, used and unused, should be returned immediately to the Conference Director (Adventist Youth Director), who will return the grades to the society secretary to be permanently recorded in the secretary’s Adventist Youth Record Book.
11. Keep an up-t-date list of the names and addressed of all young people of the church, whether of no they are members of the society that the AY executive committee may work intelligently for all the youth connected with the families of the church.
12. Make a report to the society at least once each quarter summarizing the missionary work done during the quarter.
13. Receive and deposit with the church treasurer all funds of the Adventist Youth Society “Bank.”
14. Keep an accurate record of all cash received and the expenditure of funds. Retain all receipts for church treasurer as par of permanent records.
15. Make disbursements for the Society’s funds only as authorized by the Society’s executive committee.
16. Request a receipt from the church treasurer for all money deposited with him/her to the account of the Adventist Youth Society and also for all money the executive committee voted to be sent on the Conference Office to apply for special projects. Count money with the church treasurer and receive receipt at that time.
17. Submit a financial statement at the close of each month to the executive committee.
18. Bring all record up-to-date at close of the year. Request that your financial books be audited by the Society executives committee, and then turn them over to the incoming society’s secretary/treasurer.
19. Be alert to see the things a secretary can do to assist the A.Y Leader.
20. Order all Society’s supplies. Ask for the official supply list that shows all A.Y items. Since the Conference has varying plans of distribution, secure directions from your Conference A.Y executive committee.
21. See that supplies of Adventist Youth Reporting Blanks, record cards, leaflets, charts and pledges are on hand.
E. THE ASSISTANT SECRETARY/TREASURER should
1. Serve as regular members of the AY executive committee.
2. Carry responsibilities assigned by the secretary/treasurer and the AY executive committee.